The Kentucky Derby is an awesome event where Chi Alpha students help to cater this enormous sporting event. By working a few days, a student can pay for most of their events for the following year. It's also a powerful time to be a light in the darkness, share the Gospel in a real-world situation and incredibly bond as a team! We've made $20,000 in one year before and so far we have made $45,000 for Dayton XA!
In addition to doing this, you'll earn money for Dayton XA to help reach more students with the Gospel. |
1. Join the XA Derby GroupMe
2. Physically sign the XA-MMC "I Promise" Waiver (see XA Derby Leader)
3. Physically sign the MMC Volunteer Agreement (see XA Derby Leader)
4. Fill out the Online Information Form (Below)
5. Perform the "Levy" Online Alcohol Training (Scroll Below)
6. Email your XA Derby Leader when you've completed above
2. Physically sign the XA-MMC "I Promise" Waiver (see XA Derby Leader)
3. Physically sign the MMC Volunteer Agreement (see XA Derby Leader)
4. Fill out the Online Information Form (Below)
5. Perform the "Levy" Online Alcohol Training (Scroll Below)
6. Email your XA Derby Leader when you've completed above
Packing List & Mandatory Uniform
Essentials Packing List:
Please fit all your items in a small duffel bag or suitcase to be courtesy to other team members for transportation.
Multiple Uniforms (See below for details)
Basic Toiletries
Towel (there will be showers)
Ear Plugs & Eye Mask (for sleeping)
Basic Pain Medication
Phone Charger
Individual Hangers for each uniform
Pillow and Sleeping Bag/Sheets & Blanket (You'll be sleeping on twin bunk beds)
Anti-Chaffing Powder
Personal Water Bottle (for carpool)
Sunblock/Lotion
Plastic Shopping Bags for feet (1 pair each day)
Recommended by Veteran Derby Workers:
Each day could be very rainy and muddy so plan accordingly.
Some of these items may be shared between multiple people.
Dewrinkling Spray for clothes
Spot clothes cleaner pen
Power Strip (to share outlets)
Portable Fan (for circulation)
Cushioned Inserts for Shoes
Extra Socks
Sandals for Shower
Rain Jacket or Poncho (Packable is best)
Lightweight Black Jacket
Small Packable Cinch Pack
- -
We will be staying in basic dorm-style housing with community bathrooms.
Showers are available but they will be used by many people so hot water is never a guarantee.
Derby Days Uniform (Every day except Sunday):
All-Black "Presentable" Shoes (2 Recommended)
Black Socks
Black Dress Slacks (no rivets or holes) (2 Recommended)
Black Belt (no studs or embellishments)
White Collared Button-Up Dress Shirt (3+ Recommended)
Black Bow-Tie (Provided by XA at cost if needed)
You will most likely get food on your uniform so plan for that. Some students purchase their attire at a thrift store.
Sunday Tear Down Uniform:
Pretty flexible, jeans, athletic pants, t shirt, hoodie. Tennis shoes or closed toe shoes are a must no sandals. No holes, paint or clothes with bleach stains. We will be working but we still want to look presentable.
Please fit all your items in a small duffel bag or suitcase to be courtesy to other team members for transportation.
Multiple Uniforms (See below for details)
Basic Toiletries
Towel (there will be showers)
Ear Plugs & Eye Mask (for sleeping)
Basic Pain Medication
Phone Charger
Individual Hangers for each uniform
Pillow and Sleeping Bag/Sheets & Blanket (You'll be sleeping on twin bunk beds)
Anti-Chaffing Powder
Personal Water Bottle (for carpool)
Sunblock/Lotion
Plastic Shopping Bags for feet (1 pair each day)
Recommended by Veteran Derby Workers:
Each day could be very rainy and muddy so plan accordingly.
Some of these items may be shared between multiple people.
Dewrinkling Spray for clothes
Spot clothes cleaner pen
Power Strip (to share outlets)
Portable Fan (for circulation)
Cushioned Inserts for Shoes
Extra Socks
Sandals for Shower
Rain Jacket or Poncho (Packable is best)
Lightweight Black Jacket
Small Packable Cinch Pack
- -
We will be staying in basic dorm-style housing with community bathrooms.
Showers are available but they will be used by many people so hot water is never a guarantee.
Derby Days Uniform (Every day except Sunday):
All-Black "Presentable" Shoes (2 Recommended)
Black Socks
Black Dress Slacks (no rivets or holes) (2 Recommended)
Black Belt (no studs or embellishments)
White Collared Button-Up Dress Shirt (3+ Recommended)
Black Bow-Tie (Provided by XA at cost if needed)
You will most likely get food on your uniform so plan for that. Some students purchase their attire at a thrift store.
Sunday Tear Down Uniform:
Pretty flexible, jeans, athletic pants, t shirt, hoodie. Tennis shoes or closed toe shoes are a must no sandals. No holes, paint or clothes with bleach stains. We will be working but we still want to look presentable.
Frequently Asked Questions
Do you get to see the race? Everything basically stops so you can watch the big races each day. You may not be able to watch each race since some days there are over a dozen
What about medication? You are allowed to bring any necessary medication with you as you work and take needed breaks to take your medication
Can you have your cell phone on you? Yes, you absolutely can have your cell phone on you for emergency purposes. There are moments to take pictures discretely as well.
What about medication? You are allowed to bring any necessary medication with you as you work and take needed breaks to take your medication
Can you have your cell phone on you? Yes, you absolutely can have your cell phone on you for emergency purposes. There are moments to take pictures discretely as well.
Transportation & Schedule
WEDNESDAY (May 1, 2019)
Eat lunch prior to arriving at XA House
Meet at the XA House at 5:00PM
Group Debrief & Final Details
Ride in church vans to the Camp Crestwood
Pizza (via XA), Overview, Relax and Sleep (early)
THURSDAY-SATURDAY (May 2-4, 2019)
"Wheels Rolling" at 5AM - Leave Campground
On the Road: Breakfast (via XA) & Group Devotions
Work all day at the Derby
SUNDAY (May 5, 2019)
"Wheels Rolling" at 5AM
Drive home to XA House
Arrive in Dayton sometime in Evening
Eat lunch prior to arriving at XA House
Meet at the XA House at 5:00PM
Group Debrief & Final Details
Ride in church vans to the Camp Crestwood
Pizza (via XA), Overview, Relax and Sleep (early)
THURSDAY-SATURDAY (May 2-4, 2019)
"Wheels Rolling" at 5AM - Leave Campground
On the Road: Breakfast (via XA) & Group Devotions
Work all day at the Derby
SUNDAY (May 5, 2019)
"Wheels Rolling" at 5AM
Drive home to XA House
Arrive in Dayton sometime in Evening
Levi Online Alchohol Training
Alcohol Training. While not all volunteers will be required to serve or work with alcohol, all volunteers must go through alcohol training. Below are the instructions for the training. All volunteers working any Levy event MUST COMPLETE this training in order to work.
Everyone who is a part of any Levy event needs to do this once a year, once you do it for 1 event it is good for all the other events in that year. Please makes sure your whole team does this.
- Log on: http://levy.restaurant.org/
- Enter Password: LEVY
- Date of hire is today in the following format 01/01/2001
- Enter your personal information and employment history.
- Choose your job title (Non-Profit)
- Choose your Location Code from the drop down list. (KY Churchill Downs)
- Non-Profit Group Name: (Dayton Chi Alpha)
- Read all materials and click next to go to next page. You will then be able to take the test.
- Once you have completed the test and you submit your answers, it will ask for the manager’s e-mail address, please enter marco@mmcorps.org
- Email your XA Trip Leader and let him know you completed the training
- The results will be e-mailed back to MMC, they will print it as proof you completed the on-line training.
- Please understand that by completing the on-line training, you are allowed to work. You will then be scheduled by your manager to attend the Live Responsible Alcohol Training Class
- We will communicate if and when the live Responsible Alcohol Training Will Be.
Everyone who is a part of any Levy event needs to do this once a year, once you do it for 1 event it is good for all the other events in that year. Please makes sure your whole team does this.